How to open and close your cover letter
On a cover letter, formality is rarely a bad thing.
Write your cover letter opening and closing with these tips.
In a tight job market flooded with resumes and cover letters, it’s a given that your documents and messages need to be error-free. So how else can you distinguish your communications? Appropriate openings and closings that convey professionalism and polish.
Use our tips below on how to start your cover letter with a proper greeting and sign off with a polished signature. And if you need additional writing tips, join Monster today, so the experts at Monster's Resume Writing Service can help you impress employers with a high-impact resume and cover letter.
Cover letter openings
Write a formal greeting, such as Dear Ms. Alvis or Dear Mr. Yang. If you're unsure of the person’s gender and can’t find out, write the full name, as in Dear Chu Li or Dear Chris Beltran.
While it is increasingly common to see greetings without the "Dear" in business, it is less formal. When applying for a job, sometimes you want to start off formally, even though you may take a less formal tone in subsequent written exchanges.
If you’re unfamiliar with someone’s name, be sure you don’t confuse the first name with the family name, which can easily happen in today’s global business environment, depending in part on the languages you know. For example, the CEO of Lenovo is Yang Yuanqing. His surname is Yang and his first name is Yuanqing (in Mandarin, the family name is written first), so if you are addressing him, you would write Dear Mr. Yang and not Dear Mr. Yuanqing.
A final comment on people’s names: be sure to spell them correctly. That is one typo no recipient will miss.
What if you cannot track down a contact name for your cover email? Use a generic salutation, such as Dear Hiring Manager, Dear Recruiting Manager or Dear Human Resources Professional. (Avoid To Whom It May Concern; it is antiquated.) Another option is to write Greetings, which is somewhat informal but polite. You could also dispense with the opening greeting altogether and start with your first sentence, although some recipients might find that approach to be abrupt.
In all openings, be sure to capitalize the first letter of every noun and follow your greeting with punctuation. Use either a colon (Dear Mr. Yang:) or a comma (Dear Recruiting Manager,).
Cover letter closings
End your message with a formal closing, such as Sincerely, Regards or Best regards. If your closing contains more than one word, capitalize only the first word, as in Best regards or Sincerely yours. And be sure to put a comma after your closing. A common error in business communications is the omission of that comma.
Your full name goes on the next line. No need for the extra space that used to go on letters for the signature. Write your telephone number and email address on separate lines after your name. Although this contact information is on your resume (and your email address is on your email), including it with your cover message makes life easier for the recipient.
This post is by Helen Cunningham and Brenda Greene, authors of The Business Style Handbook, An A-to-Z Guide for Effective Writing on the Job
Picture an HR manager's office.
Nice maple-scented Bonsai waterfall.
Near it is a battered Microsoft Surface crammed with 300+ cover letters and resumes.
The manager, Christie, is reading yours right now.
She looks interested... more interested... then suddenly she clicks "delete."
Aargh! What did you do wrong?
To be blunt, you don't know how to end a cover letter yet. Your skills and achievements are Tony-Stark-level, but Christie will never see them.
She skipped your resume because your letter's ending came off needy.
This guide will show you:
- How to end a cover letter in a way that gets the manager excited.
- Several introductory letter closings you can really use.
- How to close a cover letter to attract EVERY employer.
- Examples of great endings that can get you to the interview.
Here's a sample cover letter made with our fast online cover letter tool. It shows the best way to end a cover letter. Want to write your letter fast? Use our cover letter templates and build your version here.
So there's your perfect ending for a cover letter. Now I'll show you step by step what makes it great, and how to close a cover letter in a way that works for you.
How to End a Cover Letter so the Manager Wants More
You asked yourself, Are Cover Letters Necessary?, and you found the right answer.
Yes, they are.
Now imagine this—
You are reading emails.
I know, fun, right?
One is from a co-worker. She wants you to re-draft a document. Three are from your boss, all heaping work on you.
Another is from a neighbor, asking you to watch her dog.
Then you get one from a rich relative. He's decided to become a Buddhist. He's giving you $10 million and a mansion out in Westchester.
Which email do you answer first?
That's the power of providing value, and it's the key to ending a cover letter.
Let me show you what I mean.
How to End a Cover Letter Examples
Check out these two cover letter closing paragraph examples.
I would love to talk with you in person. I would really love to work for your company. I can interview at your convenience.
That's as needy as Lutz from 30 Rock. It offers nothing, and makes the manager think, "Ugh, I don't have time to deal with this."
Contrast it with this next closing line and you'll get the message loud and clear.
I'd be thrilled to learn more about this job opening, and show you how I can help OrrinCo's mission to deliver IT excellence.
See the difference? The HR manager is thinking, "Wow, this guy will make me look like Wonder Woman." She's excited as she starts to read your resume.
That's the long and short of how to end a cover letter. Put yourself in the manager's shoes, then offer value that she can't resist.
Now you know the secret. Let me show you several ways to do it right.
Pro Tip: The key idea with closing statements? Finish strong. Promise something of real value to whet the hiring manager's appetite.
Already figured out how to close a cover letter? See our full guide: "How To Write A Cover Letter [Complete Guide With Examples]"
Five Great How to End a Cover Letter Examples
There's the harried hiring manager, Christie.
Her eyes look like a map of Cleveland from all the letters of introduction she has read. She's as bored as a frozen pea tester watching fireplace videos on Netflix.
Then she gets to yours. She sits up straight.
At the last paragraph, her mouth drops open. She leans forward as she starts to read your resume.
Clearly, you know how to end a cover letter.
But how exactly did you do it?
You offered something Christie really wants, in one of the following five ways.
How to End a Cover Letter by Promising More Info
I'd love to show you how my success at GLTI can translate to real marketing ROI growth for Davidson and Litman.
See? That cover letter closing statement says, "I've got something you need." It offers excitement and teases more.
To get the payoff, the hiring manager has to read your resume, and interview you.
How to End a Cover Letter with a Promise of Employee Growth
I believe my skills and drive will blossom in this job because of the renowned support Phair Donaldson Inc. gives to its team.
See that? This isn't some needy Peppa Pig clone. This is Jack Bauer in the rough, and the hiring manager will skip lunch to read his resume.
Let's look at a few more how to close a cover letter examples. This next one uses energy.
How to End a Cover Letter with Enthusiasm
I'm very excited to hear more about this opportunity, and to share why my last employer calls me indispensible.
Wow, right? That example of how to close a cover letter shows passion. It also hints at something valuable.
The manager just cleaned her glasses for a good look at your resume.
How to End a Cover Letter with a Money-Saving Promise
I'd be honored at the chance to show you how I saved Bookbinder Ltd. $25,000 in inventory costs.
That's not just come cliche for ending a cover letter. It's Buffy Summers, and she can start on Monday.
Can you think of an impressive achievement to tease in your closing paragraph? It's even better if it fits the company's goals. (They're in the job description.)
How to End a Cover Letter with an Offer to Boost Other Metrics
If I'm hired for this job, I'll exemplify the passion and commitment that helped me grow Locklin Hunt Corp's business by 45% in just two years.
Can you believe the recruiter just spit out her mochaccino? You're basically Liz Lemon, seeking a new situation.
Now you know how to end a cover letter. But don't even think about leaving until you see the next great closing paragraph tip.
It can supercharge all the rest.
Pro Tip: Not sure what to tease in your perfect closing paragraph? Research the company and hiring manager to find out what they need.
Got the cover letter closing statement figured out? Want to know how to start one? See our guide: "How to Start a Cover Letter: Sample & Complete Guide [20+ Examples]"
This Secret Trick Is the Best Cover Letter Closing Ever
Imagine you are on a road trip. You're in Oklahoma.
Flat, flat, flat.
You haven't had a change of scenery in hours.
Suddenly, a fighter jet flies by, 100 feet straight up.
There's one thing you can put in a closing line that'll draw the eye like that.
It works because it says, "Here is the most important thing about this letter."
In other words, it's a magnet for the eyes.
How to End a Cover Letter Examples [With P.S.]
PS, I'd love to interview with NWPZ Inc. I can't wait to tell you all about my great qualifications.
Whoops, the hiring manager is snoring.
It's not just that your cover letter closing is generic. It's that you used "P.S." wrong. You didn't punctuate it, and you used a comma. Sloppy.
Instead, do it like this next closing statement example.
P.S. – I would relish the opportunity to show you how I raised customer review scores 35% at Wheeler Mizner, and how I can do the same for you.
Use periods to abbreviate P.S. You can put an "em dash" after it (two dashes linked together) or a colon:
- P.S. –
Pro Tip: The letter of introduction's job is to get your resume read. When you promise something the manager really wants, you give her a reason to read.
Are you learning how to end a cover for an internship? Check out this guide: "How to Write a Cover Letter for an Internship [+20 Examples]"
What to Put at the End of a Cover Letter
So you know how to close a cover letter.
But what do you put after your closing paragraph? How do you sign off on a cover letter?
It's pretty simple. Just thank the hiring manager. Then add a "Best regards" or "Sincerely" synonym.
Finally, leave a space, and add your name, like in this sample sign-off.
Thank you for your time. I look forward to hearing from you.
You can also add your personal portfolio site, if you've got one.
Should you add your physical address or fax number? Not unless you're ending a cover letter in the 1990s.
Pro Tip: Need some good sincerely synonyms? You're in luck. We've got reams of them below.
Don't have a LinkedIn profile yet? Want to make one, fast? See our guide: "How To Optimize Your LinkedIn Summary & Profile To Get Jobs"
Sincerely Synonyms for Cover Letter Closings
Here's the tired hiring manager again.
She's read, "Sincerely" so many times today it's etched into her retinas.
Is there a good sincerely synonym that'll help your ending lines stand out?
First, there's nothing wrong with "Sincerely." You don't need to get attention with your cover letter closing salutation.
You need to get it with your drool-inducing value proposition.
But if you must know how to end a professional letter without "sincerely," you're in luck.
Complimentary Closing Examples [Closing Salutations]
- Thank you,
- Best regards,
- Kind regards,
- With best regards,
- Thank you for your consideration,
- Sincerely yours,
- Yours truly,
- Most sincerely,
- Respectfully yours,
Why are some of those how to end a cover letter examples in bold font? Because they're the strongest closing salutations.
Toward the bottom, things start to get a little old school, curt, or needy.
Don't Use these Closing Salutations
Here's how not to end an introductory letter. Avoid these example sincerely synonyms.
- Take Care,
- Take it Easy,
- See You Soon,
- Best Wishes,
- Yours Faithfully,
- Warmest Regards,
- Have a Nice Day,
- Yours in Good Faith,
Those are all either a little too handsy or too Charles Dickens. In a choice between yours sincerely vs yours faithfully, "sincerely" always wins.
Pro Tip: Consider making an email signature specifically for resume letter endings. You'll save time, and standardize the process, which means less mistakes.
How NOT to Write a Closing Paragraph [Big Mistakes]
Christie, the HR manager, deleted your email so fast she broke a nail.
What did you do wrong?
You made one of these horrendous how to close a cover letter blunders.
The Overcooked Cauliflower Closing Statement
People say nobody reads cover letters, so why write one?
What they mean is, no one reads generic ones.
Check out this example of how not to end a resume letter:
Thank you for your consideration, and your time.
See that? After about 200 of those, the recruiter starts to feel like she's got The Chicken Dance song stuck in her head.
Use one of our great how to end a cover letter examples above instead.
Closing a Cover Letter the Pushy Way
"Be confident," they said. "Managers love confidence," they said.
They didn't mean Jethro Bodine confident.
Don't ever imitate this next example:
If you hire me, I will rock your world like a Falcon Heavy Rocket!
That's not confident. That's frightening. As in, the manager is picturing you carrying a rubber mallet and wearing a balloon hat.
Ending a Cover Letter with Your Needs
Remember, a cover letter is a value proposition.
You're not providing value if you're being needy.
Please, please, please interview me. I guarantee that you will not regret it.
Wow, right? Nobody wants to hire Henry from Once Upon a Time.
The Goofy Cover Letter Ending
Of course you want to get the manager's attention.
But you want to do it with your amazing strengths and achievements. Not your Kramer-esque antics.
Don't emulate the last of our examples.
Hey, we all hate cover letters, but we gotta do it, right? So look, just get on to reading my resume so we can put this awful business behind us both!
Ick, right? You just made a tedious job moreso, while offering nothing anybody wants.
What do all these awful cover letter closing statements have in common? They all highlight your needs rather than the company's.
Pro Tip: Follow up after you send your resume. An email a week later can put you top-of-mind just when it matters most.
Need to know how to email your cover letter and resume? Check out this article: "How to Email Your Resume to Get More Job Offers"
Knowing how to end a cover letter right requires a fundamental shift in thinking. Use these takeaways to orient yourself toward interview-land:
Offer value to the manager. Remember, a professional letter ending shouldn't ask for something. It should offer.
Use "P.S." to draw attention to your letter's end.
There's nothing wrong with "Sincerely" as a cover letter closing salutation. That said, use any of the other great examples in this article.
Want to know more about how to close a cover letter? Not sure what your closing paragraph should be about? Perhaps you found the best way to end a cover letter? Give us a shout in the comments! We love to help!